Conducting Effective Meetings Workshop

The Conducting Effective Meetings Workshop

The Conducting Effective Meetings Workshop is customized to each client, in terms of topics covered and length of workshop.

People often report that 25-70% of their workday is wasted due to ineffective meetings. This is a major hidden cost to organizations, much of which could be converted into productive time with relatively little effort and investment.

The causes of ineffective meetings often include:

  • Lack of knowledge how to run an effective meeting
  • Lack of an agenda
  • Lack of stated intended results
  • Lack of perceived relevance by participants
  • Lack of skills in managing the meeting process
  • Not sticking to the agenda
  • Lack of organizational emphasis on effective meetings.
  • Some individuals dominate the meeting, others say nothing.

Illustrative results from attending a Conducting Effective Meetings Workshop:

  • Reduction in meeting times byup to 75%.
  • Higher meeting productivity
  • Fewer miscommunications
  • Better decisions
  • Greater participation
  • A more satisfying experience by meeting participants
  • Less stress by the meeting leader
  • Better customer relationships

Participants learn:

  • When to hold a meeting, and when to use something else.
  • How to create a powerful purpose, intended results, and measurable results for a meeting.
  • How to determine what type of meeting is required.
  • How to develop an effective agenda
  • The various roles and responsibilities needed in a meeting.
  • Guidelines for acting in the various meeting roles.
  • How to avoid getting side-tracked.
  • How to maximize participation and creativity.
  • How to keep a meeting on schedule and on agenda.
  • How to continuously improve meetings.

Conducting Effective Meetings Workshop Outline

The Conducting Effective Meetings Workshop is customized for each client, generally by selecting sections from the following outline.  During the Workshop, in numerous exercises, participants apply the Workshop principles to specific meetings.

Intended Results of the Workshop

Section 1: The Conducting Effective Meetings Workshop

Section 2: Conversational Fundamentals

  • Our Existing Perceptions of Meetings
  • The Purpose of Meetings
  • Managing Conversations
  • A Conversational Structure for Accomplishment

Section 3: Meetings in General

  • Establishing the Meeting
  • Creating the Meeting Purpose
  • Developing the Meeting Agenda
  • Meeting participants
  • Establishing Meeting Logistics
  • Preparing for the Meeting
    • Preparing Yourself for the Meeting
    • Preparing Materials and Site for the Meeting
    • Confirming the Meeting
  • Conducting the Meeting
    • Meeting Roles
    • Applying the Conversational Structure for Accomplishment to Meetings
    • Reading How a Meeting is Going
    • Managing the Meeting “Space”
  • Improving the Meeting

Section 4: Enrollment Meetings
Applying the Establishing, Preparing, Conducting and Improving guidelines to Enrollment Meetings.

Section 5: Project Meetings
Applying the Establishing, Preparing, Conducting and Improving guidelines to Project Meetings.

Section 6: Learning Meetings
Applying the Establishing, Preparing, Conducting and Improving guidelines to Learning Meetings.


Free Articles on Conducting Effective Meetings

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